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Well-established downtown private equity firm seeks Receptionist / Front Office Administrator for a newly created position. Along with a professional disposition and positive attitude, the role requires the ability to follow established procedures while remaining flexible in a fast-paced environment, managing multiple conference rooms, welcoming visitors, keeping track of updates, and ensuring catering and AV needs are properly assigned. 

Responsibilities:

• Managing front desk, serving as the first point of contact by greeting, welcoming and directing guests to the appropriate conference room
• Providing administrative support, including scheduling multiple conference rooms, managing parking log and multiple calendars, responding to voicemail, and processing expense reports
• Performing essential tasks such as data entry, sorting mail, receiving and organizing incoming packages
• Ensuring common areas such as reception, conference rooms, and kitchen are tidy, organized and well-stocked. Managing and restocking supplies, operating the dishwasher, overseeing upkeep of coffee machine, and coordinating servicing of kitchen equipment
• Ordering and picking up lunches; setting up for meetings, troubleshooting AV needs, and ordering catering as needed
• Printing and binding books
• Potentially may oversee high school intern(s)

Requirements:

• Similar Receptionist / front office services experience in a traditional corporate setting
• Proficient in Microsoft Office Suite
• Must have the ability to lift/move cases of beverages (water, soft drinks), boxed office supplies, etc.

Role works onsite with M-F hours: 8am – 5pm; no overtime. Business casual attire Monday – Thursday + jeans on Friday. Bonus eligible role offers medical benefits, paid parking (or bus pass), and two weeks’ vacation.

 

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