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Prestigious private equity firm located in downtown Houston is in search of a highly organized and proactive Administrative Assistant; this long-term temporary position is a newly created addition to staff. Role supports one Senior Managing Director and one Managing Director, while also serving as backup to the Executive Assistant/Office Manager. Ideal opportunity for someone accustomed to working in a dynamic and fast-paced environment within the financial services industry.

Responsibilities will include:

• Serve as a gatekeeper by answering phone lines and managing requests
• Manage complex Outlook calendars, schedule appointments, and confirm meetings
• Coordinate conference room bookings for internal and external meetings
• Track and process invoices, assign cost codes, and obtain approval from managers
• Enter contacts and prospective leads into both the database and Outlook
• Greet guests and ensure a professional, welcoming office atmosphere
• Coordinate all aspects of travel, including flights, visas, hotels, and car rentals
• Complete detailed expense and out-of-pocket reports, including tracking receipts
• Proofread and create memos, letters, and presentations
• Assist with various ad-hoc projects as needed
• Order supplies and maintain kitchen inventory

Requirements:

• 3+ years of traditional administrative support experience
• Previous experience in private equity, investment banking, or energy industries preferred
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills and attention to detail, with the ability to multitask
• Excellent communication skills and the ability to interact effectively with high-level executives
• Fast-paced, conscientious work ethic

This is a 100% in-office position with working hours from 8:00 AM to 5:00 PM, Monday through Friday.

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