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Executive Administrator
Inside the Loop, Houston, TX, $80-100K DOE
Dynamic non-profit organization in the heart of the inner loop is seeking an exceptional Executive Administrator for an addition to staff. Role primarily supports to two Managing Directors in coordinating schedules, managing deadlines, and facilitating seamless communication both internally and externally, along with providing advanced administrative and project support for the investments team.
A blend of professionalism, flexibility, discretion, and tact is required for ensuring the smooth operation of the investment team.
Responsibilities:
- Meticulously managing the executives' calendars, travel arrangements, and associated logistics; independently allocating time according to priority is paramount in granting access to individuals seeking the executives’ attention.
- Composing correspondence, coordinating complex meetings, ensuring every detail is flawlessly executed, managing multiple projects simultaneously, tracking critical dates and following up with stakeholders to ensure deadlines are met.
- Driving efficiency and success in managing expense reports, coordinating annual meetings, and providing event planning support.
- Offering guidance on navigating schedules and expense reports with junior staff, and supporting the investment team in tasks such as vetting media inquiries, accessing vital reports, and assisting with onboarding new hires.
Requirements:
- Bachelor’s degree
- 4+ years senior executive support experience; financial services industry experience desired
- Strong computer skills and demonstrated experience with office software and email applications
- Excellent verbal and written communication skills, including writing, editing and proofreading professional correspondence
- Superb planning and organizational skills
- The ability to multi-task, adapt to changing priorities and meet deadlines
Position is in-office Monday – Friday, 8-5, with option for WFH Fridays. Direct hire position; excellent work environment, comprehensive benefits package and generous PTO policy offered.