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Executive Assistant
Inner Loop | Houston, TX, $95-100K
Global financial services firm located in Houston's inner loop in search of an experienced Executive Assistant to provide support to a small team of executives, along with assisting the Marketing and Investor Relations team. This position provides good variety while also remaining a balanced, manageable, one-person job.
Responsibilities will include:
- Provide high level executive support to four or more senior executives in the company - calendar management, expenses in various currencies (Concur), complex international and domestic travel arrangements (Corporate Traveler/Melon), as well as onsite support to global executives and clients visiting the Houston office.
- Work with the Houston administrative team to ensure the company’s space (including décor, equipment, supplies) is maintained and serviced to the highest standard; draft and implement preventive maintenance schedules and confirm safety standards are followed throughout the office – including emergency preparedness.
- Assist with the acquisition, distribution, and storage of company supplies and shared support services such as mailing, printing, and copying; security; cleaning and maintenance.
- Work with the Office Manager to create and administer budgets for supplies, equipment, and contract services; process related invoices and identify opportunities for cost savings in assigned areas - recommending and implementing policy or process changes as needed.
- Assist HR in arranging occasional staff outings including special occasion lunches, after work cocktails, holiday parties, etc.
- Assist the Marketing team and Investor Relations on Roadshow and Marketing Offsite planning and logistics including travel arrangements, restaurant reservations, printing, and other requirements as needed.
- Assist with CRM data entry or retrieval as needed.
Requirements:
- 10+ years' executive support experience; financial services sector a plus.
- Experience with calendaring, travel (domestic / international), and expense management.
- Able to prioritize conflicting needs, working across different time zones.
- MS Office 365 (Outlook, PowerPoint, Word, and Excel).
- Concur expense management.
- Responsive and organized, with exceptional notice of detail and efficient time management.
Fully in-office position M-F. Occasional overtime, but not the norm.
Upscale office environment. Outstanding benefits package, paid 100% for employee and family. Generous annual bonus opportunity.