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Private equity firm located in downtown Houston seeks proactive and highly organized Executive Assistant for a newly created position. Role works on a small, dynamic and engaging team, primarily supporting up to two Partners, a Managing Director, and the CFO.

Exciting opportunity to make an impact and shape a role in a professional, yet fun corporate culture!

Duties include

• Managing complex calendars for Partners, Managing Director,  and CFO
• Drafting and managing correspondence, including engagement letters, memos, invoices and reports
• Coordinating logistics for internal and external meeting, including conference room scheduling and catering
• Assist with the planning and execution of team events, offsites, happy hours or professional development activities
• Coordinating domestic travel arrangements for a Parter and MD, including flights, hotels, ground transportation, etc.
• Preparing and processing expense reports using Concur; tracking and reconciling expenses
• Supporting day-to-day operations including shipping FedEx, ordering lunches and general coordination
• Provide light personal assistant support (5-10%)

Requirements

• Minimum of 4-5 years supporting senior level executives in a fast-paced environment
• Financial services industry experience preferred
• Highly organized, detailed and able to manage multiple priorities with minimal supervision
• Exceptional communication and interpersonal skills
• High level of professionalism and discretion
• Proficiency  in Microsoft Office; experience with Concur and Salesforce preferred

Fully onsite, Monday–Friday, 8:30 AM – 5:00 PM, with minimal after-hours demands. Full benefits package including medical, paid parking (or bus pass), vacation, paid holidays, and bonus eligibility.

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