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Executive Assistant to COO
Inner Loop Houston, TX, $90-100K
Dynamic non-profit organization located in Houston's inner loop in search of an Executive Assistant to support the Chief Operating Officer.
Responsibilities will include:
- Coordinates the executive's activities, including management of a complex calendar, travel arrangements, and associated logistics
- Independently prioritizes, plans, coordinates, and/or oversees logistics for meetings with individuals and entities internal and external to the university
- Serves as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keeps the executive informed of all matters requiring his / her attention
- Composes correspondence; develops, reviews, and edits presentations and documentation; independently researches and analyzes associated issues and/or compiles materials needed for presentation and/or decision-making purposes
- Oversees and/or manages multiple projects; anticipates and tracks critical dates, events, and organizational issues for the executive; follows up with appropriate parties to ensure deadlines are met
- Manages expense and invoice reporting for the executive and team
- Supports meetings by reserving meeting space, greeting visitors, and ensuring all necessary resources and technology are available for successful meeting execution.
- As needed, assists the COO in talent management, including updating job descriptions and scheduling interviews for open positions.
- Assists with additional talent functions such as onboarding new employees, coordinating internship programs, special projects, etc.
Requirements:
- Bachelor’s degree
- 4+ years’ experience in senior executive support, preferably within a corporate and/or financial services environment
- Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) and video conferencing software
- Excellent verbal and written communication skills, including editing and proofreading
Direct hire position; excellent work environment, comprehensive benefits package, generous PTO policy, and annual bonus opportunity offered. Work schedule is in office Monday – Thursday, 8-5, and WFH Fridays.