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Executive Assistant to EVP
Inner Loop Houston, TX, $DOE
Non-profit client located in Houston’s inner loop in search of an experienced Executive Assistant to Support the EVP of Operations and Finance.
Responsibilities will include:
- Manage and maintain the EVP’s schedule aligning with the strategic priorities. Coordinate meetings, events, and engagements, proactively addressing scheduling conflicts and prioritizing time-sensitive commitments. Serve as gatekeeper for the EVP.
- Prepare and submit expense reports, manage all travel arrangements for the EVP, and assist with departmental hiring processes.
- Prepare, coordinate, and ensure timely delivery of materials for the Board of Trustees, facilitating smooth communication and information flow to Board members.
- Draft, edit, and review communications, including sensitive correspondence and materials for meetings, presentations, and reports.
- Prepare briefing materials, agendas, and summaries for executive meetings, ensuring the EVP is equipped with relevant information. May attend meetings with the EVP, capturing key action items and monitoring follow-up.
- Support overall office administration, including supply management and vendor coordination.
Requirements:
- Bachelor’s degree strongly preferred
- 8+ years’ experience supporting EVP level or higher, preferably within nonprofit, professional services, or education
- Microsoft Office Suite, Outlook Calendar, Excel/Google Sheets
- Ability to write professional correspondence; excellent verbal and written communication skills, including editing and proofreading
- Experience coordinating programs, events or non-profit initiatives
- Experience composing correspondence for a high-level executive
- Highly organized, trustworthy, and proactive, capable of independently managing complex administrative tasks with professionalism and discretion.
Outstanding work / life balance role. In office position with flexibility and occasional WFH opportunities. Overtime is not excessive. Comprehensive benefits package and generous PTO policy offered.