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Executive Assistant to CFO and General Counsel
Inner Loop Houston, TX, $60-65K
Global financial services firm located in Houston's inner loop in search of a recent college graduate or junior level admin with 0-3 years' work experience to support the CFO and the General Counsel, along with providing basic office management.
Responsibilities will include:
- Manage complex calendars and meeting schedules for the CFO and GC, resolving any conflicts and organizing global calls
- Book all travel, including flights, hotels and car services (international and domestic)
- Coordinate executive communications, including calls, emails, and interfacing with clients
- Anticipate needs of all meetings to ensure their success (i.e.) essential meeting materials needed, greet clients/visitors, arrange food and beverage as needed
- Work closely with Compliance team to track and maintain employees quarterly broker statements
- Process and submit expenses through Concur in a timely manner
- Finalize formatting of PowerPoints used for quarterly Board meetings
- Assist the with internal and external corporate events, client dinners. and employee gatherings
- Work closely with other EAs globally to ensure proper planning among the executive leadership
- Provide ad-hoc support to members in the Houston office
- Upload and track invoices using the vendor management tool
- Ensure office premises are effectively maintained
- Manage the conference rooms, greet guests and log into the security system
- Procure pantry/office supplies, office equipment maintenance, incoming/outgoing mail & courier services
- Organize all company events
- Assist travelers from other offices coming to visit the Houston office
- Handle and distribute all USPS, FedEx & DHL mail
Requirements:
- College degree strongly preferred
- 0-3 years' administrative support or general office experience
- Microsoft Office (Outlook, Teams, Excel, PowerPoint, Word)
- Responsive and organized, with exceptional notice of detail and time management
- Maintain a high level of responsiveness and occasionally be available for off-hour support
Fully in-office position M-F. Upscale office environment. Outstanding benefits package, paid 100% for employee and family. Generous annual bonus opportunity.