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Executive Assistant to CFO and General Counsel
Inner Loop Houston, TX, $70-75K
Global financial services firm located in Houston's inner loop in search of an Executive Assistant to support the CFO and the General Counsel, along with providing basic office management.
Responsibilities will include:
- Manage complex calendars and meeting schedules for the CFO and GC, resolving any conflicts and organizing global calls
- Book all travel, including flights, hotels and car services (international and domestic)
- Coordinate executive communications, including calls, emails, and interfacing with clients
- Anticipate needs of all meetings to ensure their success (i.e.) essential meeting materials needed, greet clients/visitors, arrange food and beverage as needed
- Work closely with Compliance team to track and maintain employees quarterly broker statements
- Process and submit expenses through Concur in a timely manner
- Finalize formatting of PowerPoints used for quarterly Board meetings
- Assist the with internal and external corporate events, client dinners. and employee gatherings
- Work closely with other EAs globally to ensure proper planning among the executive leadership
- Provide ad-hoc support to members in the Houston office
- Upload and track invoices using the vendor management tool
- Ensure office premises are effectively maintained
- Manage the conference rooms, greet guests and log into the security system
- Procure pantry/office supplies, office equipment maintenance, incoming/outgoing mail & courier services
- Organize all company events
- Assist travelers from other offices coming to visit the Houston office
- Handle and distribute all USPS, FedEx & DHL mail
Requirements:
- College degree required
- 3+ years' relevant administrative support experience, preferably within the financial or professional services industry
- Microsoft Office (Outlook, Teams, Excel, PowerPoint, Word)
- Responsive and organized, with exceptional notice of detail and time management
- Maintain a high level of responsiveness and occasionally be available for off-hour support
Fully in-office position M-F. Upscale office environment. Outstanding benefits package, paid 100% for employee and family. Generous annual bonus opportunity.