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Prestigious private equity firm located in downtown Houston in search of an Executive Assistant for a newly created role to support a group of three or four (a combination of Directors, Principals and/or Associates).

Responsibilities will include:

•  Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents
•  Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from executives' notes and directives
•  Handle planning logistics for domestic and international trips using the firm’s contracted travel agency; provide detailed itineraries, agendas, directions, and backup materials
•  Prepare expense reports in timely manner ensuring accuracy and submit in accordance with firm policy
•  Monitor executives’ calendars and anticipate where problems might arise regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties
• Schedule and coordinate meetings and executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed

Requirements:

•  Five plus years’ experience supporting high profile executives; financial services industry experience highly desirable
•  4-year college degree preferred
•  Excellent writing, editing, and verbal communication skills
•  Strong experience within Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
•  Superior time management skills; critical thinker with strong attention to detail

Upscale work environment, outstanding benefits package, breakfast and lunch provided daily via onsite chef, paid parking, paid overtime, and generous annual bonus opportunity offered. Work hours are 8am-4:30pm, M-F, with one WFH day per week. 

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