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Executive Assistant
Downtown | Houston, TX, $90-110K DOE
Energy firm located in downtown Houston in search of an Executive Assistant to support the General Counsel, VP Assistant General Counsel, CIO, Corporate Controller, and VP of Human Resources. This position is newly created due to company growth.
Responsibilities will include:
- Compose, draft, proofread, edit, and finalize correspondence, including emails, meeting minutes, and other business documents
- Track and follow up on key projects, deadlines, and action items to ensure timely completion
- Manage travel logistics in accordance with company policy, including detailed itineraries, agendas, and supporting materials
- Prepare and submit accurate expense reports in a timely manner, ensuring compliance with company policies
- Monitor executive calendars, proactively identify scheduling conflicts, and communicate changes promptly to relevant stakeholders
- Schedule and coordinate meetings and executive events, including managing invitations, reserving meeting spaces, arranging equipment/materials, and coordinating hospitality services; support off-site meetings as needed
- Serve as a liaison with the Board of Directors, including coordination of travel and expense reporting
- Oversee logistics for board meetings and executive leadership sessions
- Assist in planning and executing company town halls, including scheduling, logistics, and communication
Requirements:
- 7-10+ years’ executive support experience; energy or finance industry experience a plus
- College degree preferred
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Concur Travel/Expense System
- Excellent writing, editing, and verbal communication skills
- Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective; superior time management skills; critical thinker with strong attention to detail
Fully in-office position, 5 days per week. Excellent, comprehensive benefits package; paid parking; generous annual bonus. Breakfast and lunch provided daily free of chare via in-house chef / kitchen.